If someone on your team spends part of every day moving information from one system to another, that work can usually be automated. We map how the work is done today, connect the systems you already pay for, and add checks and approvals so nothing goes out wrong. Most automations are live within two to four weeks.
A good fit if
Probably not a fit if
Confirmations, WhatsApp reminders at set intervals, reschedule links that offer real open slots, and waitlist fills when someone cancels.
Leads from Meta, Google Ads and your website land in the CRM as they arrive, get a first reply, and get chased on a schedule until someone answers.
Forms that validate themselves, file into the right record and alert the right person. Anything unusual is flagged for a human instead of guessed.
Stripe or QuickBooks invoices with reminders before and after the due date, which stop the moment the payment lands.
A change in one tool updates the others, with de-duplication and a log of every change so you can always see what happened.
Weekly and monthly numbers pulled from your tools and posted to Slack, email or a dashboard, without anyone assembling them.
Built with
01
A 45-minute screen share with the person who does the task today. We write down every click, every system and every exception.
02
You get a one-page diagram: the trigger, each step, where a person approves, and what happens when something fails. You sign off before we build.
03
Workflows live in your n8n, Make or cloud account, not ours. We test with real data in a copy of your systems first.
04
For the first week the automation and your team both do the work. We compare, fix the gaps, then switch the manual version off.
05
You get the logins, a runbook and a handover call, so your own team or another studio can look after the workflows later.
We use whichever platform fits your data rules and budget. Zapier is quickest for simple, low-volume flows. Make is good value for visual multi-step scenarios. n8n is our default for anything with health or financial data, because it can be self-hosted, so the data never leaves infrastructure you control.
When a workflow outgrows all three (high volume, complex logic, strict latency) we write it as a small service in TypeScript and deploy it to your cloud.
Every workflow retries failed steps, sends the failure to a named person, and keeps a log you can read. If an API changes or a token expires, you hear about it from the alert, not from a customer.
Noor Dental Group, Abu Dhabi
No-shows down about a third, and no more confirmation calls
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Vitalink Health, London
Three disconnected systems now stay in sync
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Whitfield Home Services, Austin, USA
More jobs per route with the same crew
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Multi-branch clinic, UAE
Intake forms are filed straight into the record, with no retyping
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Serene Aesthetics, Doha
Consultations get booked overnight, not the next afternoon
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Wellness and service brands, GCC
A steady flow of reviews, with problems caught privately
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It depends on volume, data sensitivity and who will maintain it. Zapier suits simple flows, Make suits visual multi-step work, and n8n suits sensitive data because it can be self-hosted. We recommend one in the plan and explain why.